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PROPERTY ADMINISTRATOR

05 Feb 2019 11:19 AM | Jodi Holstein (Administrator)


Job Title: Property Administrator

Exempt/Non Exempt: Full-Time, Non-Exempt

Department: Property Management – Denver

Reports To: Property Manager or Assistant Property Manager

Date: 01/2019

Essential Functions:

  • ·         Assists Tenant Services Coordinator in answering, screening and directing incoming calls.  Assists property and engineering teams with tenant and vendor customer service
  • ·         Assists Tenant Services Coordinator with opening and distributing incoming U.S. mail and interoffice mail.  Distributes faxes to the appropriate individuals
  • ·         May assist Tenant Services Coordinator in reviewing Angus work order system throughout the day to ensure prompt response times; enters requests from tenants and others into Angus as needed
  • ·         Assists Property Manager with property budget process including obtaining bids and related pricing
  • ·         Service Contract Administrator:
  • o   Verify vendor is active in Planet Granite; if not, complete new vendor set up, including vendor activation in Planet Granite and providing appropriate billing information
  • o   Determine what contract is needed and draft as needed. Check with Property Manager for accuracy
  • o   Monitor and track contracts to completion
  • o   Upload to Planet Granite
  • o   Continuously monitor for expiring service contracts. Work with property manager to conduct bidding process.
  • ·         Conducts walkthroughs/property inspections with vendors and building engineers, as requested by Property Manager, to compile a list of maintenance items. Coordinates vendor maintenance issues.  Follows up on the status of vendor jobs
  • ·         Tracks certificates of insurance for tenants and assists corporate in obtaining vendor insurance certificates.  When necessary, prepares correspondence for any insurance issues
  • ·         Codes invoices for payment, obtains Property Manager’s approval, and forwards original invoices for payment.
  • ·         Assists with tenant correspondence, including:  letters, memos, newsletters, etc.
  • ·         Coordinates estimates resulting from tenant work order requests through angus proposal function
  • ·         Prepares manual tenant bill back invoices
  • o   Completes submeter billings within three days of receipt from engineer
  • o   Complete access card billings monthly no later than the 15th
  • o   Complete 3rd party bill backs in conjunction with Nexus Coding within one week to ensure timely invoice payment
  • o   Complete misc. work order billing (all billings that will not result from third party management invoice) concurrently with 3rd party bill backs
  • ·         Completes data entry for utility tracking and other benchmarking tools
  • ·         Assist in scheduling building training/conference facilities
  • ·         Assists in coordinating building functions in conjunction with property team.  Assists with property team with other tenant-related functions
  • ·         Maintains property files
  • ·         Coordinates Move-In/Move-Out Process
  • ·         Assists with lease administration including lease summaries and rent increase correspondence
  • ·         Offices at another location twice per week maintaining office administrative functions as needed
  • ·         Other duties may be assigned

Qualifications/Requirements:

High school diploma or general education degree (GED) required; and a minimum of two to four years of related experience and/or training preferred. Proficient in Microsoft Office, Outlook and JD Edwards.   Excellent customer service skills.

Send Resume to:

Kellee Casper, HR
Granite Properties

5601 Granite Parkway, Suite 1200  
Plano, TX 75024

kcasper@graniteprop.com


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